ࡱ> \^[5@ a5bjbj22 .\XXa-2222222F\ <F!4RRRRRRRR3333333$4R)7P32#RR##322RR3(((#b2R2R3(#3(2(6(r02T222RF `N&2330!42Vy7&y72FF2222y722R0(, RRR33FFd ' FFOVING PARISH COUNCIL A meeting of Oving Parish Council Held on Wednesday 20th July 2005 in the Oving Jubilee Hall commencing at 7.00 pm. PRESENT: Mr. C.C. Wood (Chairman), Dr. P.M. Quinnell (Vice-Chairman) Mrs. S. Bradstock-Smith, Mr. R. Hague, Mrs. V. Migliorini, Mr. R. Parsons (Clerk); Cllr. A. Smith (WSCC); Cllr. S.Quigley (CDC); Sgt. Fisk and two PCSOs; Ms. S.Long, Mr. D. Moody (community wardens) Mr. A. Blanks, Mr. P. Johnson, Mr. T.Sellors, Mr. D.Treagus (residents) APOLOGIES FOR ABSENCE Mr. C. Humphrey DECLARATIONS OF INTEREST There were none. Mrs. Bradstock-Smith and Mr. A. Smith joined the meeting MINUTES OF MEETING OF 23rd MAY 2005 Item 6 was amended to read Mrs., not Mr. Bradstock-Smith. The minutes having been previously circulated were then approved and signed. MATTERS ARISING A Code for the Future Dr. Quinnell had responded on this matter. Date of 2006 Annual Meeting The Clerk has booked the hall for Wednesday 17th May 2006. Speed Commitment Campaign The Chairman has raised this with WSCC officers and will distribute full details once received. Bus shelter at Shopwhyke. Mr. Richard Waite from Chichester D.C. has raised the suitability of the location with West Sussex County Council. Dial a Ride Mr. Quigley advised that he has joined a steering group looking into the future of Dial a Ride. CDC has agreed to continue underwriting the scheme. Parking in Shopwhyke Road The Chairman was pleased to report a very quick response from WSCC Highways and the required white lines were now in place. Missing bus stop in Oving High Street. Mr. Declan Moody (community warden) has taken the matter up with Compass, who are responsible for the flag, and WSCC, who are responsible for the pole. Access to Highfield Recreation Ground. The area manager of Martlet Homes has no objection in principle but has asked his Neighbourhood Co-ordinator to assess the situation on site and confirm in writing. Mr. Moody offered to raise with the Neighbourhood Co-cordinator. Dog waste bin. Payment for supply and installation of the bin has been received from Oving Dog Training group. The matter is now being handled by Mr. Richard Gill of Chichester D.C. REPORT FROM COMMUNITY WARDENS / PCSOs The community wardens reported most of their time was taken up by motor bikes and quad bikes. Tangmere airfield is used as a short cut between settlements and is now a directed patrol area for the Police. Quad bikes on farmland are a particular concern as they may ignite dry crops. They are pleased to see the youth shelter is now up and initial grafitti has been removed. Fly tipping is a problem in some areas, especially Church Lane. A road sign at Drewitts Mews is being re-fixed. Their patrols include Merston, Shopwhyke and Colworth. A report of vandalism at Shopwhyke is currently being investigated. The Woodhorn Group assisted them in preventing travellers getting onto the airfield. Speeding in Marsh Lane is a concern. They should have higher visibility soon as new vans are expected. The Police Community Support Officers reported June as being reasonably quiet. Most incidents involved quad bikes and motor bikes and residents should be encouraged top report all incidents. A Section 59 warning can be issued to offenders and the bike confiscated if there is a further breach. Members reported varying success at reporting incidents to the Police. TRAFFIC ISSUES a. Shopwhyke A letter from Mr. P.S. Johnson requesting a 30 mph speed restriction along part of Tangmere Road had been circulated with the agenda. Mr. Johnson was invited to expand on his concern. There is considerable new housing at Tangmere and new housing approved for the Littlemead School site. The road has not been improved and it is still classed as a C. road. It has two long straights with overhanging vegetation on the bend that is only pruned by lorries. The straights encourage speeding and it is used as a rat run. The road is narrow but with some busy junctions. There were two incidents in 2004 and a fatality in January 2005. Mr. Johnson thanked the meeting for the opportunity to raise his concerns. Members recalled that a Police car had been involved in an incident at Drayton Lane junction. Visibility is very poor because of the overhanging vegetation. The existing 30mph limit on Shopwhyke Road is frequently disregarded and concern was expressed about the ability of the Police to enforce any new restriction. A staged approach with part limited to 40 mph may be more appropriate. It was unanimously resolved to support Mr. Johnsons request and to use the Parish Councils best endeavours to achieve a restriction. The Chairman to take up with WSCC. Mr. Johnson left the meeting Oving High Street The Chairman reported that WSCC Highways had installed restriction posts within a week of the last meeting. The reflectors may encourage traffic to slow down. The red slow down bands on the road surface should be in place by the end of July. Gribble Lane Scaffolding lorries are considered by residents to be a problem. It was thought there should be restrictions on operating hours. Vehicle movements are perceived to be more than submitted in the planning application. It may need residents to volunteer to survey these. CDC may have refused to place restrictions on vehicle movements because of a representation from WSCC Highways that it would be unenforceable. The Chairman offered to check the appropriate planning conditions. HIGHFIELD RECREATION GROUND Lease The Chairman reported that a completion statement had been received from the Councils Solicitor and in order for the matter to be completed in a timely manner, he used his discretion to approve a payment for the balance of 749.98. The statement included professional charges and disbursements from the Councils solicitor, which amounted to a mere 324.13 It was resolved that retrospective approval be given to a payment of 749.98 to the Councils Solicitor to enable the completion of the Lease. Maintenance Attempts to find a groundsman continue to frustrate. Mr. Hague may be willing to arrange for occasional strimming. North Mundham playing field is reported to be mown more closely than Oving. Clerk to investigate further with contractors. OCAG minutes and Chairmans report In the absence of the Committee Chairman, Mr. Richardson, minutes of CAG meeting held on 13th June 2005 were not considered. OVING YOUTH CLUB Only one application for the post of youth worker has been received. Some young people from the parish are attending a club at Tangmere and finding this to be a good club. However, this has had to reduce to one evening a week through a shortage of youth workers. The community wardens left the meeting FINANCE Accounts The Clerk explained that the statement of receipts and payments, and balance sheet, were approved at the previous meeting and remained unchanged. A revised Annual Return had been prepared following Internal Audit. Members also considered the Statement of Assurance in the Annual Return. It was resolved to approve the revised statement of accounts for the year ended 31st March 2005 and the Chairman was authorised to sign the Annual Return. Internal Audit report Members considered the report of the Internal Auditor, circulated prior to the meeting and resolved: that accounts continue to be maintained on an income and expenditure basis. that a budget control statement be presented to each meeting in addition to the statement of payments. that Standing Orders and Financial Regulations be prepared together by the Clerk for consideration at a future meeting. that Risk Assessments be carried out for the bus shelter, seat and mowers. Approval of expenditure The schedule of payments had been circulated with the agenda. A payment dated 1st June to the former Clerk related to his employment in May. A payment to the Inland Revenue is for tax deducted from the new Clerks salary. The schedule of payments was approved. Budget statement A budget control statement circulated with the agenda was considered. Members noted that the sum allowed for Clerks salary is less than required but that there is significant underspending on the cost of a groundsman. It was also noted that half the sum allowed for maintaining the burial ground had been spent by the end of June. Any necessary virements to be considered at the next meeting. PLANNING Green waste Mr. Quigley advised of research being carried out at District Council on the recycling of garden waste. There are four options for collection: permutations of a free or charged service and whether it should be District-wide or limited to larger settlements. If limited to larger settlements, it may still be possible to offer a mobile service to rural areas, as used to occur with cardboard recycling. A charged service limited to larger settlements would add very little cost but achieve less recycling. A free service District-wide is the most expensive option but expected to achieve more recycling. During discussion, various individual views and perceptions were expressed. The schedule of applications and decisions appended to this agenda was considered. Members noted the favourable decision of the Planning Inspector concerning Green Lane Nurseries, Merston. The Chairman advised that WSCC should shortly determine the future of Lidsey Landfill site. Planning officers have raised objections but refusal would undermine the County Waste Management Plan and leave the Parish Council unable to secure landfill tax grants once the tip closes. MINERALS AND WASTE DEVELOPMENT PLAN The Chairman had attended a second meeting of the consultation group. WSCC were seeking informal consultation on sites which might be included for gravel extraction. The least injurious sites would then be considered in formal consultation during 2006. Comments to WSCC were invited on nine sites in the parish. Plans identifying the sites were distributed. Data for each site on the depth, quality and quantity of gravel are not available as part of this informal consultation. Chairman to draft his recommendations and send to councillors for comment before responding to WSCC. PENINSULA FORUM A report was received of the meeting held on 8th June 2005. The main item discussed, sea defences, had no direct impact on the parish. The next meeting is on 7th September 2005. JUBILEE HALL Claire Akehurst has taken over the role of hall bookings. New licensing is not an issue for the hall as event organisers need to arrange their own licenses. The Clerk has received a letter from the hall treasurer offering to pay 100 per month towards the loan repayment. VACANCY FOR PARISH COUNCILLOR Two volunteers had come forward. Both were invited to tonights meeting but one had withdrawn if the other volunteer wished to become a member. The Chairman thanked Tim Sellors for his interest. It was resolved that Tim Sellors be appointed to the vacancy of Parish Councillor. CORRESPONDENCE AND PUBLICATIONS In addition to the schedule circulated with the agenda, the Clerk advised of a BT proposal to convert the payphone to a cashless system. Directional tourist signing to the Kings Head, Merston is proposed from the A259. NEXT MEETING: Wednesday 21st September 2005. commencing at 7.00 pm Mr. Smith reported this meeting will follow adoption by CDC of its Core Strategy for the Local Development Framework and publication by SEERA of proposed future housebuilding numbers. 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